Current Vacancies

Facilities Assistant

Houston, United States

  • Job number: 05519
  • Job field: Facilities Management
  • Job posted: 15/10/19
  • Job schedule: Full-time
Mace’s Operate division is a global facilities management provider that creates and manages exceptional workplaces on behalf of our clients. Building on Mace’s unique experience in building and managing the built environment, we can deliver a complete workplace experience service anywhere in the world.

Operating through our global hubs in London, Dubai, New York, Johannesburg and Hong Kong, we constantly strive to bring a better perspective for our clients and the communities we work in across the world. We do this by delivering exceptional integrated facilities management, help desk services and facilities management consultancy.

The Opportunity

Be a part of Mace that oversees work for leading organizations across the public and private sectors around the world.

Your Responsibilities Will Include:

  • Requesting, tracking and delivering purchase orders.
  • Ensuring invoiced items are complete as ordered.
  • Receiving Macro invoices.
  • Ensuring that invoice is attached to appropriate purchase order and billed correctly in Proactis/Macro procurement online system.
  • Setting up Macro new vendor through Macro procurement.
  • Updating and maintaining the facilities key vendor contact list.
  • Providing annual mail out of vendor induction packet and receiving acknowledgement from vendor partner of receipt.
  • Updating the monthly vendor certificate insurance policy.
  • Coordinating with property management as requested.
  • Administering and maintaining ergonomics program.
  • Conducting and coordinating all assessments and training.
  • Coordinating all furniture needs to include assessment, order, and reconfiguration through appropriate vendor partner.
  • Minimizing risk and contributing to client profitability in regards to sustainability, health, safety, and environmental concerns and other areas as and when required.
  • Complying with the local legislation and all Macro processes and procedures.
  • Sharing knowledge with the facilities teams across all sites.
  • Assisting with projects and functions that the department is tasked to organize.
  • Enhancing processes to support and facilitate customer service delivery.
  • Managing fm24 help desk tickets assigned to the site and ensure action for timely resolution is appropriate, scheduled, and completed within service level agreement.
About You

You are digitally savvy, can build lasting client relationships. You will have a facilities management background and be hungry to grow your career and enjoy the opportunities Mace have to offer.

Rewards and Recognition

With Mace you will deepen your knowledge and skills, work with inspiring colleagues, influential clients and get to see the world.

We invest in our people and provide a strong benefits package including Full time employees working 30 hours or more per week are eligible to participate in our benefits program. Medical, dental and vision insurance, flexible spending accounts, health savings accounts, life and AD&D insurance, short and long term disability insurance, 401k plan, paid vacation, paid sick leave, and flexibility centered around our social, health and wellbeing commitment that includes 1 volunteer day per year.


Apply now for a confidential discussion.


“Mace is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people to excel.”
  • Job number: 05519
  • Job field: Facilities Management
  • Job posted: 15/10/19
  • Job schedule: Full-time

OUR COMMITMENTS

We are committed to health and safety, innovation and service excellence, being a responsible business and supporting the communities in which we work. Find out more.

Contact us

If you have a question about working at Mace you can contact our careers team. Get in touch.