Current Vacancies

Assistant Bidding Manager

London, United Kingdom

  • Job number: 06892
  • Job field: Bidding
  • Job posted: 18/03/20
  • Job status: 01/04/20
  • Job schedule: Full-time
Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 6,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.

The opportunity

Be a part of our group services team who provide support to all businesses across our five global hubs, based in our corporate head office in London.

The assistant bid manager supports the business by planning and managing the bid process and delivering tender responses in line with the company’s brand, position and processes.

The assistant bid manager translates win strategies and business objectives into smart, compelling, consistent, customer-focused, error-free documents and presentations, project managing activity through department bid plans and escalating risk to bid leader where required.

Your responsibilities will include:

Developing a bid strategy

  • Evaluating tender documentation to uncover what’s important.
  • Undertaking detailed client, project, scope and stakeholder or competitor research to better understand opportunities.
Execution of that strategy

  • Creating a strategy execution plan.
  • Creating an identity (graphics, tone of voice, look and feel), incorporating additional media or materials, to support that strategy.
  • Creating guidance and templates to support that strategy - CV and case study templates or writing style guides.
Manage the process

  • Managing the project bid by evaluating tender documents to define client requirements, deliverables, set deadlines and owners - the bid plan.
  • Project planning - owning the bid programme, highlighting interdependencies and monitoring/reporting on progress.
  • Attending internal progress meetings - bid kick off/regular progress meetings.
  • Attending external meetings - support the bid team through mid-bid, site and progress meetings.
  • Engaging in external consultants/SMEs.
  • Managing the appropriate dissemination, communication of client tender clarifications and facilitation of appropriate action in response.
  • Gathering and issuing any clarifications required to the client.
  • Managing inputs and outsourcing to support bid production, including 4D visualisation and external printing.
Write the bid

  • Answering plan/storyboard with the team to understand the question or scoring mechanisms and set a clear path for bid team to deliver in line with your strategy.
  • Taking a proactive role in the writing of standard content, CVs and project profiles - closing gaps where possible by interviewing / questioning relevant parts of the business.
  • Proofreading or copy editing responses to ensure compliant, compelling, benefits-driven copy.
Submit the bid

  • Ensuring all required reviews and adjudication/sign-offs are achieved in line with Mace way.
  • Taking the lead in the bid programme, ensuring content is fully compliant, quality checked to deliver a bid to deadline.
Post-tender presentations

  • Facilitating storyboarding of presentations.
  • Creating additional supporting content - printed models, video and large-format printing.
Providing continuous improvement

  • Capturing all new content within bid content library (aftercare).
  • Recording and sharing lessons learnt and best practice.
About you

  • A degree qualification or equivalent in a relevant discipline is required.
  • Professional memberships in APMP or CIM.
  • Minimum 3 years’ experience specifically focussed on bidding.
  • Reasonable experience of working in a professional services environment, ideally built environment.
  • Experience in bidding and/or publishing.
  • With writing experience in a professional and/or journalistic environment.
  • Experience in project management.
  • Experience translating business, brand strategy to content or communications.
  • An understanding of the building/property industry.
  • Very high standard of written English, skilled in editing copy to correct grammar, spelling and punctuation with the ability to shape compelling responses.
  • Strong knowledge of IT with Adobe InDesign and SharePoint experience.
  • Skilled to manage delivery through direct reports and colleagues, including technical employees at all levels, bid colleagues, marketing and communications and external suppliers.
  • Skilled in supervising employees, to include delegating responsibility, training and evaluating performance.
  • Strong commitment to internal client care.
  • Proactive, positive and organised.
  • Strong attention to detail and error-free delivery.
  • Flexible and open to changing priorities and managing multiple tasks simultaneously within compressed timeframes.
  • Ability to establish and maintain cooperative working relationships with team, colleagues and consultants/suppliers and stakeholders in a professional, consistent manner.
  • Ability to exercise judgment to solve tactical problems where the answer is not apparent.
Rewards and recognition

With Mace you will deepen your knowledge and skills, work with inspiring colleagues, influential clients and get to see the world.

We invest in our people and provide a strong benefits package including private medical insurance allowance and health and wellbeing commitment that includes 2 volunteer days a year.

“Mace is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people to excel.”
  • Job number: 06892
  • Job field: Bidding
  • Job posted: 18/03/20
  • Job status: 01/04/20
  • Job schedule: Full-time


We are committed to health and safety, innovation and service excellence, being a responsible business and supporting the communities in which we work. Find out more.

Contact us

If you have a question about working at Mace you can contact our careers team. Get in touch.